TERMS & CONDITIONS

AGREEMENT

This agreement is between Studio Red called the Creator and the undersigned client called the Client or their agency representative called the Agency. It covers the project described in the attached Estimate and, together with these Terms and Conditions, forms the full agreement between all parties.

Fees and expenses are based on the job description provided by the Client or Agency and summarised above. The Client or Agency must ensure an authorised representative is present at the shoot to approve the Creator’s interpretation of the project. If no representative is present, the Creator’s interpretation will be considered accepted.

Any changes to the project, whether agreed verbally or in writing, may lead to additional charges. Expenses are estimated in good faith and the final total may vary by up to 10 percent.

The Client or Agency agrees to indemnify and hold the Creator harmless against any liabilities, claims, or expenses, including reasonable legal fees, resulting from the Client’s or Agency’s use of the work.

Estimates are valid for 15 days.

PAYMENT

A booking fee of £150 is required to secure the date and time. This fee is non-refundable. However, if the client cancels the job within 48 hours of the scheduled date and time, the booking fee may be transferred once to secure a new date, subject to the photographer’s availability.

The Client (or Agency, if the project is commissioned and agreed by the Agency) must make payment on delivery of the digital images, unless otherwise agreed in writing. Where payment terms of 30 days from the date of invoice have been agreed, interest will be charged on overdue payments at 4% above the Bank of England base rate.

COPYRIGHT, LICENSING

All Work created by the Creator and the associated copyright remain the sole and exclusive property of the Creator. Grant of any reproduction rights to the Client is conditioned upon receipt of payment in full from the Client.

The correct credit must be as follows:

  • For social media: Photography: @studiored_photo_uk

  • For printed materials and websites: Photography: Renato O’Leary | Studio Red

All photographs are licensed to the client and may be used worldwide for all marketing purposes. The images supplied are licensed exclusively to the client and may not be shared, distributed, or used by any third party unless the commissioning company has either paid the appropriate licence on behalf of the other parties or those parties have purchased their own licence separately.

Copyright of all imagery remains with ©Studio Red at all times.

COST SHARING PRIOR TO THE PHOTOGRAPHY SESSION

Parties involved in the project may share the total cost of the photography session. An additional license for each extra party is calculated at 40% of the final total bill. The total amount, including any additional licenses, will then be divided equally among all participating parties. This allows multiple parties to benefit from a single session at a reduced individual cost. The party receiving the invoice will be responsible for collecting the amount from the other party.

LICENSING OF IMAGES AFTER THE COMMISSION

No Image may be reproduced, in whole or in part, by any means—including, but not limited to, slide projection, artist’s reference, illustration, layout, or presentation—without the Creator’s specific written permission. The Client must inform the Creator of how and when an Image is intended to be used, after which the Creator will determine whether to grant a licence and, if so, under what terms.

Unless a third party has been included in the commission, any third-party contractors, partners, or suppliers must arrange their own licence per image after the shoot. The licence fee per image will depend on the intended usage.

  • Minimum Licence Fee: £120.00 per image.

  • Licensing for Corporations and Product Manufacturers: Companies with broader usage requirements—such as product manufacturers or businesses operating in the corporate sector—must obtain licences based on usage, duration, and territory. For instance, if images are to be shared with distributors across multiple countries or used without credit, additional licensing fees will apply.

Each company’s licensing needs are unique and linked to specific usage requirements. Clients should enquire with the Creator to obtain a tailored licensing agreement.

RIGHT TO CREDIT

The Photographer must be credited for all editorial usage, as well as in any other instances specified in the estimate. If an image is published online or shared on social media, proper credit must be given by mentioning Renato O’Leary | Studio Red in the accompanying caption. In cases where an image is used without a valid licence (constituting an infringement), the Photographer reserves the right to apply a 100% uplift to the standard licence fee for failure to provide credit. This is in addition to the applicable licence fee, as failure to credit the Photographer constitutes a violation of their moral right to be identified as the author of the work.

CANCELLATIONS, WEATHER, POSTPONEMENTS

In the event of a cancellation or postponement of a shoot by the Client (or Agency) at any time after shoot confirmation/award, the Client (or Agency) shall pay all expenses incurred by the Creator up to the time of cancellation, plus a fee equal to 50% of all Creative and Licensing fees quoted above. If a shoot is cancelled within one week of the confirmed shoot day, the Client or Agency shall pay up to 100% of Creative fees, Licensing fees, and Expenses quoted above. If a shoot is postponed due to weather, the Client will be responsible for all Expenses incurred on each Weather Day, plus a Creator fee to be agreed upon.

FORCE MAJEURE

Neither the Creator, Client, nor Agency shall be liable for failure to perform their obligations caused by any circumstances beyond reasonable control, including but not limited to acts of God, epidemics, pandemics, floods, riots, fires, civil unrest, acts of war or terrorism, or failure of energy sources.

TRAVEL

In the UK, travel outside the M25 is charged at £0.55 per mile. Parking and congestion charges apply. For international shoots, all expenses—including travel, accommodation, and food must be covered by the client.

DELIVERY

Depending on the complexity and image number, asset delivery varies from one week to fifteen days unless otherwise advised.

POST-PRODUCTION/RETOUCHING

Work will be delivered in a timely fashion, within a mutually agreed-upon schedule. Any additional retouching requested by the Client (or Agency) beyond the scope of the Estimate above will be quoted on a case-by-case basis

TASTER SESSION

Our complimentary three-hour taster session lets new clients experience Studio Red’s photography style. After the session, we’ll deliver three professionally retouched images once you’ve selected the ones you wish to license.

If a preliminary site visit is needed, that time will be deducted from the session. For example, a one-hour site visit will leave two hours for the taster session.

This session is perfect for those new to professional photography or seeking a fresh approach for their portfolio.

APPLICABLE LAW 

This agreement is governed by the laws of England and Wales. Any disputes arising from or related to this agreement shall be subject to the exclusive jurisdiction of the courts of England and Wales, to which all parties agree to submit.